The goal of the Away Elective is to provide each resident the opportunity to have an elective that is geographically located away from the resident’s continuity clinic, and provides a unique educational experience. This unique rotation must be a rural, international or underserved experience.
Qualifications for an away elective:
In order for a rotation taken away from the UCLA geographic area to qualify for an Away Elective, it must have Goals and Objectives, as well as meet criteria set by both UCLA and the Department of Family Medicine. The Program Director must approve this rotation at least 8 weeks in advance.
UCLA Criteria – The following information was obtained from the UCLA website for Away Elective Policies on May 18, 2004.
Residents may participate in outside electives if the following criteria are addressed:
1. Elective must not exceed four weeks in duration.
2. Elective must have educational value and be of superior educational quality.
3. Elective must have Goals and Objectives that are written and meet RRC/ACGME Essentials.
4. Resident participation must be evaluated using the Core ACGME competencies and Goals and Objectives for the rotation.
5. A Letter of Agreement or MOU must exist with the receiving Program/Institution accepting responsibility for resident training, supervision, evaluation and staying within ACGME and RRC guidelines on work duty.
6. Malpractice should be assumed by the accepting institutions.
7. Salary and Benefits need to be addressed. For short rotations that cannot be provided through UCLA's affiliations, these should be continued to be paid by UCLA.
8. Travel, lodging and other trip-related expenses are the responsibility of the resident unless part of the training program and agreed to prior to the rotation.
9. There must be a Program policy on how to apply for away rotations, amount of time away and make up of core educational session (if applicable).
10. For international rotations, in addition to the above, the county to be visited MUST NOT have a U.S. State Department "Travel Warning".
Departmental Criteria - The rotation must be a rural, international, underserved or a unique experience that could not otherwise be obtained in the geographic area of the resident’s continuity clinic. This rotation may not be longer than 4 weeks in length.
Follow the same process for elective requests, by submitting the completed document for elective request as follows:
1) Figure out what elective you wish to do, contact the attending and obtain permission to rotate with him or her. The attending must either sign the elective request form or you may attach an e-mail from the attending giving you permission.
2) Go to our website (http://fm.mednet.ucla.edu/fmresidents/)
a. Click on “For Residents only”
b. Click on “Information for Residents”
c. Click on “Elective Request (form)”
3) Type in all the required information in the yellow squares.
a. For help – please see your Program Director, your Chief Resident, or the residency support staff
b. The form needs to be typed, not handwritten.
c. Goals and Objectives must be stated
d. On the Proposed Schedule page, you must include the days you will spend at your elective
4) SAVE the file to your computer. Please name it in such a way that it has meaning (example – residentname-elective)
5) Send Dr. Sur an e-mail with your saved elective request as an attachment
6) You will be notified by e-mail that the elective is either approved or not approved. If it is not approved, I will let you know why not. The form will then be sent to the residency support staff for malpractice certificate approval
Away Elective Requests – The rotation must be approved by the Program Director at least 8 weeks in advance of the start of the away elective.
Note – An away elective is not required and if a resident does not wish to have an away elective, does not obtain permission, or does not complete the required paperwork in a timely fashion, the away elective will be converted to a regular elective.